Generator Preventative Maintenance Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Offers are being requested and a written solicitation will not be issued. Solicitation number W50S8R26Q0025 is issued as a Request for Quotation (RFQ). This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. This solicitation is 100% small business set aside. The NAICS code that applies is 811310 and the size standard is $12.5M. This action will result in a firm-fixed price (FFP) purchase order utilizing simplified acquisition procedures. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform generator maintenance and inspection, as defined in Attachment 1 Performance Work Statement: Contract Line Items (CLINS): CLIN 0001 Description: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform generator maintenance and inspection, as defined in Attachment 1 Performance Work Statement. Generator Preventative Maintenance PoP: 15 September 2026 – 14 September 2027 Qty: 12 Unit of Measure: Months Unit Cost: Total Cost: CLIN 0002 The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform B409 generator maintenance and inspection, as defined in Attachment 1 Performance Work Statement Paragraph 5.2. B409 Generator Diagnostic Inspection PoP: 15 September 2026 – 14 September 2027 Qty: 1 Unit of Measure: JOB Unit Cost: Total Cost: CLIN 0003 The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform B409 generator maintenance and inspection, as defined in Attachment 1 Performance Work Statement Paragraph 5.2. B409 Generator Repair/Overhaul PoP: 15 September 2026 – 14 September 2027 Qty: 1 Unit of Measure: JOB Unit Cost: Total Cost: Sub- CLINS Price Included in CLIN 0003 CLIN 0003AA Engine Gasket and Seal Replacement (PWS 5.2.2) Total Price: CLIN 0003AB Cooling System Refurbishment (PWS 5.2.2) Total Price: CLIN 0003AC Fuel System Refurbishment (PWS 5.2.2) Total Price: CLIN 0003AD Electrical and Starting System Replacement (PWS 5.2.2) Total Price: CLIN 1001 Description: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform generator maintenance and inspection, as defined in Attachment 1 Performance Work Statement. Generator Preventative Maintenance Note: Maintenance for the B409 generator is a non-severable component of the overall FFP monthly rate for CLIN 1001 and shall be included in the total proposed cost. However, for Government informational and budgeting purposes, the offeror shall provide a separate, non-binding annual cost breakdown specifically for the B409 generator within their price proposal. PoP: 15 September 2027 – 14 September 2028 Qty: 12 Unit of Measure: Months Unit Cost: Total Cost: CLIN 2001 Description: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform generator maintenance and inspection, as defined in Attachment 1 Performance Work Statement. Generator Preventative Maintenance Note: Maintenance for the B409 generator is a non-severable component of the overall FFP monthly rate for CLIN 1001 and shall be included in the total proposed cost. However, for Government informational and budgeting purposes, the offeror shall provide a separate, non-binding annual cost breakdown specifically for the B409 generator within their price proposal. PoP: 15 September 2028 – 14 September 2029 Qty: 12 Unit of Measure: Months Unit Cost: Total Cost: CLIN 3001 Description: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform generator maintenance and inspection, as defined in Attachment 1 Performance Work Statement. Generator Preventative Maintenance Note: Maintenance for the B409 generator is a non-severable component of the overall FFP monthly rate for CLIN 1001 and shall be included in the total proposed cost. However, for Government informational and budgeting purposes, the offeror shall provide a separate, non-binding annual cost breakdown specifically for the B409 generator within their price proposal. PoP: 15 September 2029 – 14 September 2030 Qty: 12 Unit of Measure: Months Unit Cost: Total Cost: CLIN 4001 Description: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform generator maintenance and inspection, as defined in Attachment 1 Performance Work Statement. Generator Preventative Maintenance Note: Maintenance for the B409 generator is a non-severable component of the overall FFP monthly rate for CLIN 1001 and shall be included in the total proposed cost. However, for Government informational and budgeting purposes, the offeror shall provide a separate, non-binding annual cost breakdown specifically for the B409 generator within their price proposal. PoP: 15 September 2030 – 14 September 2031 Qty: 12 Unit of Measure: Months Unit Cost: Total Cost: Delivery location/Place of Performance – 1947 Harrington Memorial Road, Mansfield, OH, 44903 Site Visit: A site visit has been scheduled for 24 August 2026 at 10:00 AM EST. Due to security conditions, all offerors SHALL register to attend this conference and site visit. Email the following information for all attendees to James Kliewer at [email protected] Upon request, a base access form will be provided for interested site visit attendees to fill out and sign. The base access form shall be completed and provided by 20 August 2026 at 1:00 PM EST in order to ensure access to the installation. Visitors shall arrive no sooner than 30 minutes/no later than 15 minutes prior to start of site visit. Note that failure to arrive at front gate prior to 9:45 A.M. may be grounds for exclusion from site visit, as there will be a one-time escort for all attendees (i.e. escort will not return to front gate for those who arrive late). Addendum 52.212-1 Instructions to Offerors-Commercial Items. 1.GENERAL INSTRUCTIONS TO OFFERORS: This Request for Quotation (RFQ) is being issued in accordance with the procedures at RFO FAR 12. The contracting officer is vested by authority above with additional procedural discretion and flexibility, for this acquisition which may allow to solicit, offer, evaluate, and award in a simplified manner that maximizes efficient economy, minimizes burden and administrative costs for both the Government and industry through procedures awarding this Contract. The Offeror’s quote shall be submitted electronically as outlined below. The government contemplates awarding a single FFP contract based on a competition between small businesses where the Offeror’s quote is most advantageous to the Government, price and other factors considered. 1.1. Questions regarding this RFQ shall be in writing and directed via e-mail to [email protected]. All correspondence shall reference W50S8R26Q0025. The cut-off for questions is no later than 26 August 2026 at 1:00 P.M. ET. All questions will be answered electronically so that all respondents will be provided with equal access to all questions and answers. 1.2. The Offeror is notified that the Government will not reimburse costs incurred for quote preparation. The proposal evaluation and discussion procedures. FAR 15.203 do not apply to this acquisition. The Government will conduct evaluations using an approach that is most advantageous to the government, price and other factors considered, using RFO FAR 12.203, considering solely the offeror’s response to this RFQ. 1.3. The government does not intend to hold any exchanges after receipt of quotes and respondents are advised to submit their best offer at the time quotes are due. In the event that exchanges with respondents after the receipt of quotes are deemed necessary, the contracting officer may hold such exchanges with any or all quoters, at any time, in any manner, without complying with the rules in 15.204, which are not applicable to this acquisition. A competitive range may, or may not, be established at the sole discretion of the contracting officer. All respondents will be treated fairly and impartially, in accordance with RFO FAR 1.102. 1.4. The offeror shall submit an unclassified quote which demonstrates its ability to perform and meet the requirements in Attachment 1 Performance Work Statement (PWS). 1.5. Quote shall conform to all the requirements of this RFQ. Failure to conform may result in your quote being rejected and no longer considered for award. 1.6. By responding to this RFQ, the offeror agrees to meet all the requirements incorporated herein, including those listed in the PWS, and agrees to all the terms, conditions, and provisions. 1.6.1. The Offeror’s quote shall be submitted electronically to the addresses listed under “Quote Submission Instructions”. The closing date and time for submittal of quote is 21 September 2026, 1:00 P.M. EDT. 1.7 Quote Organization 1.7.1. The Offeror’s quote shall consist of three volumes. The offeror shall submit an unclassified quote which demonstrates its ability to perform and meet the requirements in Attachment 1 Performance Work Statement, enclosed with this solicitation. Volume 1 – Factor 1. Technician Qualifications Factor 2. Technical Approach for Generator Overhaul Factor 3. Service Response Plan b. Volume 2 – Past Performance c. Volume 3 - Price Required Content 1.8 Volume 1 – Technical shall be organized in sections as it addresses the corresponding sections. The offeror shall provide a realistic and descriptive solution for tasks and evidence that the offeror has current capability and resources to meet the requirements defined in Attachment 1 Performance Work Statement. To facilitate the evaluation of Technical Capability, the Offeror’s Technical Proposal must specifically address the following sub-factors: Factor 1: Technician Qualifications Requirement: Offerors shall provide verifiable documentation (e.g., copies of current certificates, official training records) demonstrating that proposed personnel meet or exceed the minimum certification requirements identified in the PWS. Standard for "Acceptable" Rating: The proposal must include valid, current documentation demonstrating that the proposed workforce includes technicians who possess: OEM factory training or certification for both Cummins and Kohler generator systems as listed in Technical Exhibit 3. Standard for "Unacceptable" Rating: The proposal fails to provide documentation for any of the required certifications, or any provided certification is expired, invalid, or does not meet the requirements as stated. Factor 2: Technical Approach for Generator Overhaul Requirement: Offerors shall submit a technical approach narrative (not to exceed 3 pages) that describes their plan for executing the comprehensive overhaul of the Cummins 900kW generator (Building 409), as specified in PWS Section 5.0. Standard for "Acceptable" Rating: The submitted narrative clearly demonstrates a thorough understanding of the requirement by addressing, at a minimum, the offeror's approach to: pre-overhaul diagnostics; replacement of specified gaskets, seals, and cooling system components; fuel and lubrication system refurbishment; and the execution and documentation of the final 4-hour load-bank test. Standard for "Unacceptable" Rating: The narrative is generic, fails to address the specific mandatory overhaul tasks detailed in the PWS, or proposes a method that is materially non-compliant with the requirement. Factor 3: Service Response Plan Requirement: Offerors shall submit a brief plan (not to exceed 2 pages) detailing their capability and methodology for meeting the emergency and routine service call response times specified in the PWS. Standard for "Acceptable" Rating: The plan affirmatively states the offeror's ability to meet the mandatory on-site response times and describes the 24/7/365 dispatch and service coordination process that will be used to ensure a qualified technician arrives on-site at Mansfield Lahm ANG Base within: 24 hours for emergency calls on "Mission Critical" generators. Three (3) business days for emergency calls on "Standard" generators. Standard for "Unacceptable" Rating: The plan fails to confirm the offeror's ability to meet the mandatory on-site response times or describes a process that does not support these requirements. 1.9 Volume 2 – Past Performance - Past performance information may be obtained from any sources available to the Government. For example, the Government may retrieve past performance information from the Contractor Performance Assessment Reporting System (CPARS), GSA, or Federal Awardee Performance and Integrity Information System (FAPIIS). As a result, this RFQ does not include a past performance information submittal from quoters. 1.10 Volume 3 – Price - The price volume is the only volume that shall include of cost and price data. The quote shall consist of all information to support proposed cost and prices. Certified cost and pricing data are not required; however, the Government reserves the right to request information other than certified cost and pricing data prior to award. 1.11. Quote Submission Instructions: 1.11.1. The Government will only accept electronic submissions. Should the Government want to print the volumes of the quote, the submission shall be clearly indexed and logically assembled. 1.11.2. Ensure that all volumes are submitted in response to this RFQ. Failure to do so may result in your quote not being considered. Your quote shall be structured in a manner that clearly addresses the requirements for this RFQ. Responses that are overly verbose or include marketing material are not desired. 1.11.3. Offeror shall submit their quote to the contracting officer at [email protected] not later than the submittal due date of 21 September 2026, 1:00 P.M. EDT. --- End of FAR 52.212-1 Addendum --- BASIS OF AWARD- EVALUATION 1. Basis for Contract Award – Evaluation of Offers-Simplified Acquisition Procedures (a) Basis for Contract Award. In accordance with the procedures at RFO FAR 12 streamlined procedures for solicitation, evaluation, and award. It is the Government’s intent to award a single, direct award of a firm-fixed price contract. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The offeror must satisfy the requirements described in the evaluation criteria, as well as all other RFQ requirements. The Government may perform a comparative evaluation (comparing offers to each other) to select the contractor that is best suited and provides the best value, considering the evaluation factors in this solicitation. The following factors shall be used to evaluate offers. (i) Technical (ii) Past Performance (iii) Price (b) A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. A written notice of award or purchase order, mailed or otherwise furnished to the successful quoter is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer. 2. Quote Evaluation: The evaluation process will be accomplished as follows (Organized by Volume): A. General: We will award a contract to the responsible quoter who represents the best value to the Government on the basis of comparison of its (1) quote, (2) technical, (3) past performance. B. Volume I, Technical 1. General: The technical factor assessment will assess the prime’s (hereafter referred to as quoter’s) ability to successfully accomplish the effort based on the quoter’s demonstrated technical approach as specified on the work timeline. The Government will evaluate the quoter’s demonstrated technical approach in supplying products and services that meet users’ needs as specified in the Attachment 1 Performance Work Statement. Technical approach simply means the method of fulfilling the government’s requirement and will be assessed based on direct comparisons of quotes--without objective standards--pursuant to RFO FAR 12. Technical Documentation: Factor 1. Technician Qualifications Factor 2. Technical Approach for Generator Overhaul Factor 3. Service Response Plan RESPONSIVE OFFEROR RATING RATING DESCRIPTION PASS Offeror has returned a complete proposal package. FAIL Offeror has NOT returned a complete proposal package. 2. Technical Evaluation. Technical Capability will be evaluated on an Acceptable/Unacceptable basis utilizing the product specifications provided to the Government. To be determined Technically Acceptable, the offerors quoted product must meet all requirements as stated in Attachment 1 Performance Work Statement. An offeror shall obtain an “Acceptable” rating to continue further in the competition. Offerors who are deemed to merit an “Unacceptable” rating in the Technical Capability Factor will be removed from further consideration for award. Once the minimum requirements are established, the team shall evaluate the offeror's quote against these requirements to determine whether the quote is acceptable or unacceptable, using the ratings and descriptions outlined herein. Quotes are evaluated for acceptability, but not ranked using the non-price factors/subfactors. In order to be considered awardable, there must be an "acceptable" rating in every non-price factor/subfactor. C. Volume II, Past Performance Factor 1. General: The past performance assessment will assess the prime’s (hereafter referred to as quoter’s) ability to successfully accomplish the proposed effort based on the quoter’s demonstrated present and past work record. The Government will evaluate the quoter’s demonstrated record of contract compliance in supplying products and services that meet users’ needs, including cost and schedule. The recency and relevancy of the information, the source of the information, context of the data and general trends in the contractor’s performance will be considered. First, we will evaluate recency. For purposes of this evaluation, recency is defined as demonstrated experience (active or completed efforts) performed within the past three (3) years from the issuance date of this solicitation. Second, we will evaluate recent contracts for relevancy as described below. Third, we will evaluate relevant contracts for overall quality. The evaluation of the quoter’s (including partnerships and joint venture) present/past performance WILL NOT include the present/past performance of any subcontractors, predecessor companies, affiliates, other divisions or corporate management even though they may perform major or critical aspects of this requirement. Only the quoter's (includes partnerships a